POSITION:
Finance & HR Operations Manager
Are you an experienced finance and HR professional looking for a new and exciting challenge?
Do you excel in roles where your skills in organization and leadership are key to driving success?
If so, you could be the perfect fit for our Finance & HR Operations Manager position at Qualigence International.
As the Finance & HR Operations Manager, you’ll be a crucial part of our team, managing and improving our financial and human resource operations. Your knowledge in finance and HR, along with your leadership abilities, will help ensure that all our administrative functions run smoothly, from handling accounts to overseeing HR tasks like payroll and employee relations.
In this role, you’ll lead a team to make sure our financial transactions are accurate and efficient, while also managing HR operations to keep our employees engaged and the company growing. With your careful attention to detail and strategic thinking, you’ll play a key role in protecting our company’s assets and staying in line with regulations.
If you’re ready for a role where your skills can make a real difference, we invite you to join us as the Finance & HR Operations Manager. Let’s work together to drive success and support the growth of Qualigence International.
Every Qualigence Employee Enjoys:
- Health insurance with vision and dental
- PTO
- 401(K) with company match
- Paid holidays
- Community outreach programs
- Hybrid work environment
- Company sponsored life insurance
- Company seasonal events
Are You Ready to Take Your Career to the Next Level?
Who is Qualigence International?
Our mission is to transform the industry by putting people at the center of every business and unlocking their best performance.
– Steve Lowisz, CEO and Founder
Our CEO Steve Lowisz founded Qualigence in 1999 because he was tired of recruiting services that didn’t deliver real value. We don’t just fill seats; we help our clients make hires that thrive on the team and power their success.
We do this by offering a comprehensive suite of talent solutions including recruitment research, full cycle recruiting support, data-driven performance solutions for engagement and retention, leadership development, and more.
POSITION:
Finance & HR Operations Manager
The Finance & HR Operations Manager at Qualigence is a pivotal role, ensuring the seamless operation of our financial and HR functions. You will oversee all operational administrative activities across Qualigence and its entities, including Accounts Receivable/Accounts Payable, HR Reporting & Administration, and leading a small team of administrators. You’ll work closely with the Chief Operations Officer (COO) to drive efficiency, protect company assets, and maintain compliance with financial and HR regulations.
What You’ll Do:
Finance Operations Responsibilities:
- Oversee all daily finance operations, ensuring accuracy and efficiency in Accounts Receivable, Accounts Payable, and reporting.
- Maintain a low accounts receivable balance, ensuring it’s kept under 10% of open balances.
- Manage contracts, SOWs, client/vendor setups, and RFPs, ensuring timely and accurate execution.
- Implement and manage an expense process, ensuring all expenses are approved and paid promptly.
- Ensure timely reconciliation of bank and credit card statements within 5 business days post-month end.
- Provide regular and ad-hoc financial reports to the organization and leadership team, ensuring clarity and relevance.
HR Operations Management:
- Oversee daily HR operations, including onboarding, salary and benefits management, retirement administration, payroll reporting, compliance, and employee relations.
- Lead an HR administrator, ensuring the effective management of personnel files, employment letters, payroll, benefits, and internal recruiting processes.
- Serve as a backup for HR functions, ensuring smooth operations in onboarding, compliance, and employee relations.
- Manage the internal recruiting process, from job postings to interview scheduling with hiring managers.
Additional Responsibilities:
- Support additional administrative needs, including supply ordering, mail management, and guest reception.
- Prioritize team development, ensuring cross-training and continuous improvement in processes.
- Continuously explore alternative solutions to enhance operational efficiency.
- Take on additional responsibilities as needed to support the company’s growth and operational success.
What You’ll Bring:
- A strong ambition to grow and drive results.
- Proven leadership skills with at least 3 years of experience in Accounts Receivable/Accounts Payable.
- Proficiency in QuickBooks or a similar ERP system.
- Exceptional organizational skills with a detail-oriented mindset.
- Excellent time management skills and proficiency in Excel.
- The ability to build and maintain strong relationships with clients, vendors, and team members.
Core Values:
- People First: We prioritize our clients, candidates, and team members in all that we do, challenging everyone to grow and succeed.
- Pursue Excellence: We are committed to personal and professional growth, constantly pushing the boundaries of what’s possible.
- Results-Driven: We own our work and our results, focusing on delivering measurable outcomes.
- Open to Change: We adapt to the ever-changing marketplace, always curious and willing to try new things.
- Embody Integrity: We operate with honesty and consistency, adhering to strong moral and ethical principles.
Ready to Make an Impact?
If you’re passionate about finance, HR, and operational excellence, and want to be part of a company that puts people first, we’d love to hear from you. Apply today to join our team and help us drive success at Qualigence International.
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From mid-size businesses to Fortune 500 organizations like JP Morgan and Pepsi, we help companies across the world build stronger teams that thrive for the long haul.
